1st LEGION

 

PROVISIONAL ARMY

CONFEDERATE STATES OF AMERICA

 

 

Nous sommes la Legion

 

Devoir, Honneur, Fidelite

 

 

STANDARD OPERATING

PROCEDURES

 

Revised 2009

 



1st Legion

Standard Operating Procedures

 

 

These Standard Operating Procedures are intended to provide all 1st Legion Unit Commanders and Staff personnel with a set of standardized guidelines concerning the Legions function both on and off the field.  The intent is to provide a guide which will assist all commanders with the training of their units, to achieve smoother operations when the 1st Legion forms at events.

 

CONTENTS

1. HEADQUARTERS COMMAND AND RANK STRUCTURE............................................................................................................ 8

1.1       Rank Structure..................................................................................................................................................................................... 8

1.2       Headquarters Chain of Command................................................................................................................................................. 8

2. HEADQUARTERS FUNCTIONS AND RESPONSIBILITIES.......................................................................................................... 8

2.1 Commanding Officer................................................................................................................................................................................ 8

2.2 Chief of Staff............................................................................................................................................................................................... 9

2.3 Surgeon......................................................................................................................................................................................................... 9

2.4 Chaplain........................................................................................................................................................................................................ 9

2.5 Chief of Cavalry......................................................................................................................................................................................... 9

2.6 Chief of Artillery...................................................................................................................................................................................... 10

2.7 Adjutant...................................................................................................................................................................................................... 10

2.8 Assistant Adjutant..................................................................................................................................................................................... 10

2.9 Quartermaster Officer........................................................................................................................................................................... 10

2.10 Ordnance Officer................................................................................................................................................................................... 10

2.11 Signal Officer......................................................................................................................................................................................... 11

2.12 Chief of Couriers................................................................................................................................................................................... 11

2.13 Chief Musician........................................................................................................................................................................................ 11

2.14 Color Sergeant........................................................................................................................................................................................ 11

2.15 Orderlies.................................................................................................................................................................................................. 11

3. LEGION ORGANIZATION.................................................................................................................................................................... 11

3.1 Chain of Command.................................................................................................................................................................................. 12

3.2 Infantry Regiments.................................................................................................................................................................................. 12

3.3 Cavalry Squadron.................................................................................................................................................................................... 14

3.4 Artillery Battery....................................................................................................................................................................................... 14

3.5 Elections..................................................................................................................................................................................................... 14

3.6 Legion Meetings....................................................................................................................................................................................... 14

3.7 New Membership...................................................................................................................................................................................... 14

3.8 New Company Membership................................................................................................................................................................... 14

3.9 Insurance.................................................................................................................................................................................................... 15

4. TRAINING................................................................................................................................................................................................... 15

4.1 Legion Formations and Drill................................................................................................................................................................ 15

5. SAFETY........................................................................................................................................................................................................ 15

5.1 General Safety............................................................................................................................................................................... 15

5.2 Camp Safety.............................................................................................................................................................................................. 15

5.3 Weapon Safety.......................................................................................................................................................................................... 16

5.4 Black Powder Safety............................................................................................................................................................................... 16

5.5 Edged Weapons Safety........................................................................................................................................................................... 16

6. LEGION CAMPS........................................................................................................................................................................................ 16

6.1 Organization of the Legion Camps..................................................................................................................................................... 16

6.1 Camp Set-up............................................................................................................................................................................................... 17

6.2 Camp Regulations.................................................................................................................................................................................... 17

6.3 Main Camp................................................................................................................................................................................................ 17

6.4 Bivouac Camp........................................................................................................................................................................................... 18

7. AUTHENTICITY....................................................................................................................................................................................... 18

7.1 Basics........................................................................................................................................................................................................... 18

7.2 Camps.......................................................................................................................................................................................................... 19

7.3 Kitchens...................................................................................................................................................................................................... 19

7.4 General Notes............................................................................................................................................................................................ 19

7.5 Enforcement.............................................................................................................................................................................................. 20

7.6 Military Courtesy and Etiquette........................................................................................................................................................... 20

7.7 Revisions..................................................................................................................................................................................................... 22

8. 2nd Regiment PACS - SOP.................................................................................................................................................................. 23

8.1 SOP Revisions and Amendment............................................................................................................................................................ 23

8.2 Command Structure and Staffing........................................................................................................................................................ 23

8.3 Treasurer and Regimental Treasury.................................................................................................................................................. 24

8.4 Records....................................................................................................................................................................................................... 24

8.5 Elections..................................................................................................................................................................................................... 25

8.6 Company Application for Membership.............................................................................................................................................. 25

8.7 Meetings...................................................................................................................................................................................................... 25

8.9 Dues Structure........................................................................................................................................................................................... 26

8.10 Drill and Training................................................................................................................................................................................. 26

8.11 Company and Battalion Formations................................................................................................................................................ 26

8.13 Safety – General..................................................................................................................................................................................... 27

8.14 Safety – Camps....................................................................................................................................................................................... 27

8.15 Safety – Firearms.................................................................................................................................................................................. 27

8.16 Safety – Edged Weapons...................................................................................................................................................................... 28

8.17 Camps....................................................................................................................................................................................................... 28

8.18 Authenticity – Basic............................................................................................................................................................................... 28

8.19 Authenticity – Kitchens......................................................................................................................................................................... 29

8.20 Authenticity – Civilians........................................................................................................................................................................ 29

8.21 Enforcement............................................................................................................................................................................................ 29

Appendix....................................................................................................................................................................................................... 30

1st Legion.................................................................................................................................................................................................... 31

Adjutant’s Department............................................................................................................................................................................ 31

Provost Notes............................................................................................................................................................................................ 34

Chesapeake Signal Detachment............................................................................................................................................................ 35

1st Battalion Light Artillery.................................................................................................................................................................. 38

 

 

 

 

 


1. HEADQUARTERS COMMAND AND RANK STRUCTURE

 

The 1st Legion is commanded by a Brigadier General, who is elected by the members of the organization on an annual basis.  The brigades’ headquarters staff will be appointed by the commanding General based on operational needs of the brigade.

 

1.1    Rank Structure

 

The rank of the officers and non-commissioned officers of the Legion Staff will conform to the following guidelines for normal Legion operations. At events where the Legion Staff may also act as the Confederate Command Staff, some ranks may be adjusted to reflect the higher position of authority. These advancements will be temporary and will only remain in effect for the event in question.  The Legion Commander must authorize any advancements of this type.

 

v  Officers

Ø  Legion Commander – Brigadier General or greater

Ø  Chief of Staff – Colonel

Ø  Senior Surgeon – Major

Ø  Chaplain – Captain

Ø  Chief of Cavalry – Captain or greater

Ø  Chief of Artillery – Captain or greater

Ø  Adjutant – Captain -or greater

Ø  Adjutant Assistant – 1st Lieutenant

Ø  Adjutant Assistant – 2nd Lieutenant

Ø  Quartermaster – 1st Lieutenant or greater

Ø  Signal Officer – 1st Lieutenant or greater

Ø  Ordnance Officer – 1st Lieutenant or greater

Ø  Chief of Couriers – 1st Lieutenant or greater

v  Enlisted

Ø  Chief Musician – Sergeant

Ø  Color Sergeant – Sergeant

Ø  Bugler – Sergeant

Ø  Orderlies – Sergeant

 

1.2    Headquarters Chain of Command

 

The Legion will use the following precedence list for its Chain of Command during field operations. The only exception to this would be the use of the Chief of Staff as a wing commander during situations where the control of the Legion on the battlefield requires it.

 

a.                Legion Commanding Officer

b.                Battalion Colonel’s in order of Seniority (seniority is determined by the Board of Directors on a yearly basis)

c.                Battalion Lieutenant Colonels in order of Seniority (seniority is determined by the Board of Directors on a yearly basis)

d.                Battalion Major’s in order of Seniority (seniority is determined by the Board of Directors on a yearly basis)

2. HEADQUARTERS FUNCTIONS AND RESPONSIBILITIES

2.1 Commanding Officer

The Brigadier General is the commanding officer of the Legion and is responsible for the Legion’s operations on and off the field. Some specific responsibilities of the General include:

 

·         Selection and management of the Legion staff.

·         Organization and training of the Legion into a cohesive fighting force.

·         Maintaining a high level of authenticity and safety within the Legion’s camps and during field operations.

·         Maintaining close liaison with Army Headquarters, other Brigade Headquarters and Battalion commanders.

·         Between events, he is the key communication link between the Legion, other reenactment organizations and event coordinators. In addition, he will keep units in the Legion informed of all issues that may affect the Legion.

2.2 Chief of Staff

 

The Chief of Staff is the Legion’s executive officer and in charge of the staff’s daily operations. He is the General’s primary aide and will assist the General in all aspects of the management of the Legion in camp, in the field and between events. Some of his duties include:

 

·         Overseeing the preparation of all administrative reports that are prepared by the Legion staff.

·         Command one of the Legion’s wings when required during field operations.

·         Assist the General as necessary to properly manage all Legion operations.

·         Form the Legion for all formations.

·         Primary training officer of the Legion.

 

2.3 Surgeon

 

The Legion’s Surgeon is the senior medical advisor to the Legion. The Surgeon reports directly to the Chief of Staff on all Legion matters. Some specific responsibilities assigned to the Surgeon include:

 

·         Establish a Brigade Hospital.

·         Maintain close liaison with the Army Medical Staff and when directed, provide assistance as required.

·         Work closely with the Regimental Surgeons on any medical-related matters that require attention.

·         Monitor camp sanitation and water supplies and report deficiencies to the Chief of Staff and Quartermaster.

·         Station himself and his staff to the rear of the Legion during all field operations, including drills, marches, and battles. This will position them in a place to act as additional safety observers and allow them to check casualties during battle operations.

·         Work with Regimental Commanders to provide proper coverage of medical personnel for all battalions at events.

 

2.4 Chaplain

 

The Chaplain is responsible for the spiritual well being of the Legion’s personnel. The Chaplain will report directly to eh Commanding General and his staff. He will conduct services and prayer meetings and advise the General on any spiritual issues that affect the Legion.

 

2.5 Chief of Cavalry

 

The Chief of Cavalry is the commanding officer of the Legion’s Cavalry Squadron. He reports to the Commanding General on all matters concerning the operation, training and management of the squadron. Some of his specific duties include:

 

·         Advise the Commanding General on the management and tactical employment of the squadron.

·         Train the squadron in independent and combined arms employment.

·         Advise the Chief of Staff and Quartermaster on the logistical requirements of the squadron at events.

·         Act as the Commanding General’s representative at all meetings that concern the Legion’s Squadron.

·         Ensure that the Brigade is provided with all necessary reports.

 

2.6 Chief of Artillery

 

The Chief of Artillery is the commanding officer of the Legion’s Artillery Battery. He reports to the Commanding General on all matters concerning the operation, training and management of the Battery. Some of his specific duties include:

 

·         Advise the Commanding General on the management and tactical deployment of the battery.

·         Train the battery in independent and combined arms employment.

·         Advise the Chief of Staff and Quartermaster on the logistical requirements of the battery at events.

·         Act as the Commanding General’s representative at all meetings that concern the Legion’s Battery.

·         Ensure that the Brigade is provided with all necessary reports.

 

2.7 Adjutant

 

The Legion Adjutant is the primary assistant to the Commanding General and the Chief of Staff in administrative and scheduling matters. The Adjutant will report directly to the Chief of Staff. Some specific responsibilities assigned to the Adjutant include:

 

·         Maintaining the General’s daily schedule and informing staff and Battalion Commanders of required formations and meetings.

·         Overseeing the preparation and submission of required Legion reports.

·         Assisting the Provost Marshall with guard assignments.

·         Assisting the Chief of Staff with other duties as assigned.

·         Train Battalion Adjutants, as required.

 

2.8 Assistant Adjutant

 

The Assistant Adjutants are the primary assistants of the Legion Adjutant. They assist him in all duties required of the Adjutant’s Department. Some specific duties of the Assistant Adjutant include:

 

·         Prepare all reports, schedules, messages and dispatches as directed by the Adjutant.

·         Act as Legion Officer of the Day on a rotating basis as assigned by the Adjutant.

·         Assist the Adjutant, Chief of Staff and Commanding General as required.

 

2.9 Quartermaster Officer

 

The Quartermaster is responsible for coordinating with Army Headquarters and event coordinators for the provisions needed by the Legion to function in the field. The Quartermaster will report to the Chief of Staff.  Some specific responsibilities assigned to the Quartermaster include:

 

·         Supervise the design and layout of the Legion’s camp, including fire pit placement and wood supply locations.

·         Assign the Infantry Battalions, Cavalry and Artillery their positions in the Legion’s camp.

·         Control wood and straw distribution when required.

·         Coordinate with the Army Quartermaster and event coordinators in the procurement of wood, straw and water for the Legion.

·         Assist the General, Chief of Staff and other Staff members, as required.

 

2.10 Ordnance Officer

 

The Ordnance Officer is the primary assistant to the Commanding General in all areas of Legion Safety. He reports directly to the Commanding General and the Chief of Staff. Some of his responsibilities include:

 

·         Supervise all Legions’ pre-engagement weapons inspections.

·         Act as the Commanding General’s representative at all Ordnance/Safety meetings.

·         Maintain records of safety problems encountered and provide reports to the battalion commanders.

·         Make recommended changes to the Legion’s safety procedures to improve current safety procedures.

 

2.11 Signal Officer

 

The Signal Officer is the primary assistant to the Commanding General in all areas of field communications. He reports directly to the Chief of Staff. Some of his responsibilities include:

 

·         Advise the Commanding General in the tactical employment of signal detachments.

·         Train and manage the signal detachment for effective field operations.

·         Prepare all required reports and messages.

·         Provide a record of the signal detachments operations to the Chief of Staff.

·         Assist the Commanding General in other areas, as assigned.

 

2.12 Chief of Couriers

 

The Chief of Couriers is responsible to the Chief of Staff for the operations of the staff’s couriers. Some of his responsibilities include:

 

·         Train and manage the courier detachment for effective field operations.

·         Assist the Chief of Staff, Adjutant, Quartermaster, and Ordnance Officer, as required.

 

2.13 Chief Musician

 

The Chief Musician is the primary musician for the Legion. The Chief Musician works and reports directly to the Adjutant. Some specific responsibilities assigned to the Chief Musician include:

 

·         Training all brigade field musicians.

·         Provide appropriate music for camp and regimental formations.

·         Assign musicians to Regimental Surgeons, as required, when on the battlefield to act as litter carriers.

 

2.14 Color Sergeant

 

The Color Sergeant is assigned the duty of carrying the Legion’s Colors on the battlefield. The Sergeant reports directly to the Adjutant and will assist him as necessary.

 

2.15 Orderlies

 

Orderlies are the primary assistants to the Adjutant in administrative matters and scheduling. The Orderlies work and report directly to the Adjutant. Some specific responsibilities assigned to the Orderlies include:

 

·         Prepare all Legion reports.

·         Assists Battalion clerks with the preparation of battalion reports.

·         Assists the General and regimental staff, as required.

 

3. LEGION ORGANIZATION

 

The 1st Legion is a self-contained organization consisting of a headquarters staff, several infantry battalions, a cavalry squadron, artillery, signal detachment, and medical department. This structure allows the Legion the flexibility to cover most operations required in today’s reenacting environment. At large events we can perform as an independent brigade. At smaller events we can combine our battalions to field one large battalion. When required, our headquarter staff is capable of functioning as overall command for any event.


 

 

                3.1 Chain of Command

The 1st Legion will function under a duel chain of command. For field operations the Legion will be commanded by military chain of command. The Legion’s corporate operations will be conducted by a normal corporate structure.

 

The Legion’s Military Chain of Command will be General, Battalion Colonels, Battalion Lt. Colonels, Battalion Majors, and then the senior company commanders on the field in order of seniority as described in the Regulations for Army of the Confederate States.

 

The Legion’s Corporate Chain of Command will include a President, Vice-President, Secretary, Treasurer, and a Board of Directors who will function in accordance with the Corporation Bylaws (Enclosure 1).

 

3.2 Infantry Regiments

 

While it is the policy of the Legion not to interfere with the operations of the Legion’s infantry regiments, it does expect each regiment to be formed and function in accordance with the Regulations for the Army of the Confederate States and these Operating Procedures.

 

a.       Regimental Line and Staff Officers

As a minimum each regiment should have the following Line and Staff Officers assigned to provide the needed operating expertise within the Legion. One key to a good regiment is the effectiveness of its Line and Staff Officers. When things go wrong on or off the battlefield the troops look to their leadership and a full staff is worth its weight in gold at those times.

 

·         Commanding Officer – Colonel

·         Right Wing Commander – Lieutenant Colonel

·         Left Wing Commander – Major

·         Adjutant – Captain

·         Quartermaster – Lieutenant

·         Surgeon – Captain

·         Officer of Police

·         Sergeant Major

·         QM Sergeant

·         Ordnance Sergeant

·         Orderly Sergeant

 

b.       Line and Staff Responsibilities and Functions

 

1. Colonel

The Colonel is the Commanding Officer of the Regiment and responsible for the Regiment’s operations on and off the field. Some key areas he is responsible for include:

·         Management of the Regimental Staff

·         Organization and training of the Regiment into a cohesive fighting force.

·         Maintain a high level of authenticity and safety within the Regiment’s camps and during field operations.

·         Maintain a close liaison with Brigade Headquarters and other Regimental Commanders.

·         Between events he is the key communication link between the Regiment and Legion Headquarters. In addition, he will keep the units of the Regiment informed of all issues affecting the Regiment.

2. Lieutenant Colonel

The Lieutenant Colonel is the Regiment’s second in command. He must be ready in all respects to assume the command in the absence of the Colonel. Some specific responsibilities assigned to the Lieutenant Colonel include.

·         Oversee the preparation of all administrative reports that are prepared by the Regimental Staff.

·         Commands the Regiments Right Wing when the Regiment is operating in the field.

·         Regiment’s primary training officer.

·         Assist the Colonel as necessary to properly manage the Regiment.

3. Major

The Major is the Regiment’s third in command and must be capable to assume the command if the Colonel and Lieutenant Colonel are absent. Specific duties assigned to the Major include:

·         Commands the Regiment’s Left Wing when the Regiment is operating in the filed.

·         Regiment’s assistant training officer.

·         Regimental Provost Marshall.

·         Assist the Colonel and Lieutenant Colonel with other duties as assigned.

4. Adjutant   (See Appendix for additional information)

The Adjutant is the primary assistant to the Colonel in administrative matters and scheduling. Key areas he is responsible for include:

·         Maintain the Colonel’s Daily Schedule and inform the staff and company commanders of required formations and meetings.

·         Oversee the preparation and submission of required Regimental Reports.

·         Form the Regiment for all parades and formations.

·         Assist the Provost Marshall with guard assignments.

·         Assist the Colonel with other duties, as assigned.

5. Surgeon

The Regimental Surgeon is the Regiment’s senior medical advisor. His duties include:

·         Maintain close liaison with the Brigade Medical Staff and assist, as required, when directed to do so.

·         Advise the Regimental Commander of any Medical related matters that requires attention.

·         Station himself and his staff to the rear of the Regiment during all field operations including drills, marches, and battles. This will position them in a place to act as additional safety observers and allow them to check casualties during battle operations.

6. Quartermaster

The Quartermaster is responsible for coordinating with Brigade Headquarters for the provisions needed by the Regiment to function in the field. Some specific duties include:

·         Supervise the design and layout of the Regimental Camps including fire pit placement and wood supply locations.

·         Assign companies their positions in Regimental Camp.

·         Control wood and straw distribution when required.

·         Coordinate with the Brigade Quartermaster in the procurement of wood, straw, and water for the Regiment.

·         Assist the Colonel and other Staff members, as required.

7. Officer of Police

The Officer of Police will be selected by the Provost Marshall on a daily basis to supervise the policing of the camps. Some of his duties include:

·         Post Camp Pickets and Guards, as required.

·         Conduct periodic camp inspections to identify safety and authenticity problems.

·         Supervise the orderly flow of traffic through the camps during set-up and break-down of the camps.

·         Supervise the removal of trash and waste from the camps as directed by the Regimental Surgeon.

·         Provide assistance to stop disturbances in the camp.

·         Serve as Officer of the Day when the Regimental and Field Officers are absent from camp.

·         To accomplish his mission the Officer of Police will have two or more enlisted personnel at his disposal at all times. These men will be assigned to him from units selected by the Provost Marshall.

8. Sergeant Major

The Sergeant Major is the senior enlisted man in the Regiment. He reports to the Adjutant and his responsibilities include:

·         Training all Regimental Non-commissioned officers (NCOs) and enlisted personnel.

·         Assist the Adjutant in camp operations, daily musters, and formations.

·         Assist the Officer of Police and the Provost Marshall with Guard and Picket assignments.

·         Assist the other members of the staff, as required.

9. Quartermaster Sergeant

The Quartermaster Sergeant works directly for the Quartermaster. His duties include:

·         Assist with the design and layout of the Regiment’s camps.

·         Assist in assigning companies their positions in the Regiment’s camp.

·         Assist in the procurement and distribution of wood and straw when required.

·         Assist the Quartermaster and Adjutant, as needed.

10. Ordnance Sergeant

The Ordnance Sergeant works directly for the Adjutant. His responsibilities include:

·         Safety of all Regimental weapons.

·         Repair of failed weapons, if field repairs are possible.

·         Maintain the Regiment’s ammunition inventory.

·         Assist the adjutant, as directed.

11. Orderly Sergeant

The Orderly Sergeant works directly for the Adjutant. His responsibilities include:

·         Preparing all Regimental reports.

·         Assisting the Company Clerks with the preparation of their Company reports.

·         Assist the Colonel and Regimental Staff, as required.

 

3.3 Cavalry Squadron

               

 

 

3.4 Artillery Battery

               

 

 

3.5 Elections

 

The Legion Commanding General is elected annually at the Legion’s Annual Meeting. Each company of the battalion has one vote, usually placed by the unit representative. Once the General has been elected, he selects and appoints the staff that will assist him during the operations the coming year. Election procedures are covered in the Legion Bylaws, (Enc. 1). Regimental Commanders, Squadron Commanders and Battery Commanders are selected based on requirements set by their units.

 

3.6 Legion Meetings

 

The 1st Legion will hold an Annual Planning Meeting each year. The Legion Commander will select the time and location for this meeting. During this meeting the Legion will discuss event selection for the next season, election of the next years commanding general and major administrative issues, etc. When necessary, meetings may be called at events to discuss issues that are time critical, but these will be held to a minimum.

 

3.7 New Membership

 

 

 

 

3.8 New Company Membership

 

Companies desiring to join the 1st Legion shall seek sponsorship from one of the Legion’s existing battalions. This allows new companies to work with their sponsor battalion on the requirements of the Legion, thus making their transition into the battalion smoother. Once the new company has obtained a sponsor, they will be voted on at the annual Legion meeting and placed in probationary status for one year. The sponsoring battalion will provide a copy of the Legion’s Standard Operation Procedure to the new company. After acceptance of the new company into the Legion, the Adjutants will add the new company to the rosters of the Legion and their new battalion. During the year, that the new company is on probation it will have a voice at meetings, but will be in a non-voting status. At the next annual meeting, the new company will be voted to full status if no problems have occurred during its probationary period.

 

3.9 Insurance

 

 

 

4. TRAINING

 

                4.1 Legion Formations and Drill

Depending upon the manpower available at an event, the Legion may field one to three regiments of infantry. To accomplish this, the current regiments need to work off the following formats for organizing their companies.

 

a.       Companies in the field should average 25 to 35 men. This may require smaller units to form up with other small units to form a consolidated company. When this occurs, company commanders within each consolidated company will alternate as consolidated company commanders in regimental formations. This will allow all company officers within a consolidated company a chance to command.

b.       Companies will be assigned their place in line based on the demonstrated capabilities of each company and the regiments’ need to have each wing equally capable. Companies desiring to be flank or color companies should be well versed in the proper execution of all phases of the company and regimental drill.

c.        At all designated Legion events, you can expect to participate in at least one brigade or regimental daily drill, at least one brigade or regimental parade and a weapons inspection before each battle. Participation in these formations is mandatory in order to fight with the Legion. This is for the safety of all and will be enforced. Regimental Officers, Company Officers and NCO’s are responsible for the safe operation of their units.

 

5. SAFETY

 

Reenacting is inherently dangerous and safety must be foremost in our minds at all times. Although it is impossible to prepare for every possible safety problem, we can reduce the threat by using common sense and following some basic safety rules. All soldiers will attend a safety orientation and drill.

 

5.1 General Safety

 

a.       Anyone under the age of 13 will not be permitted on the battlefield. NO EXCEPTIONS!

b.       No-one under the age of 16 will be permitted to carry a rifle on the field.

c.        No individual or small group charges against the enemy will be tolerated. It looks bad and potential for getting hurt increases greatly.

d.       Hand-to-hand fighting will not be authorized unless it is specifically approved by the Commanding Officer of the Legion and coordinated in advance.

e.        Fireworks and pyrotechnics are not authorized at any time by members of the Legion.

f.        Illegal substances (i.e., drugs) will not be tolerated within the Legion.

g.        Alcohol should be consumed in moderation. People who are beyond the bounds of common sense and good taste are a hazard themselves and others, both on and off the battlefield.

 

5.2 Camp Safety

 

a.       Company streets must be kept clear of all obstructions, camp gear, and furniture. The company streets will be used for formations, troop movements, and provide emergency access to the camps. Fire pits must be at the top and bottom of the tent rows with enough room to allow passage even if a crowd is around the fire pit.

 

b.       Mounted personnel are not authorized to travel through infantry camps. If, for some reason, this cannot be avoided, the mounted soldier should dismount and lead his mount until clear of the camp.

 

                5.3 Weapon Safety

 

a.       No antique firearms will be allowed on the field for battles or firing demonstrations.

b.       No non-period weapons or modified weapons may be carried or displayed at reenactments. These include flintlocks, Kentucky rifles, shotguns, cut down weapons, or any modern weapons.

c.        The 3-band musket (i.e., Enfield or Springfield) is the preferred weapon of the Legion’s Infantry. While not prohibited, the 2-band musket is discouraged. Owners of 2-band muskets should note that several events prohibit 2-band muskets and the number of events in this category seems to grow each year.

d.       Ramrods may be carried on the field, but may not be drawn.

e.        Tompions will not be carried past the point of departure for the battlefield.

f.        Only commissioned officers are authorized to carry sidearms in the Legion.

g.        Before taking a hit on the battlefield, make sure your weapon is cleared to prevent accidental discharges.

h.       No weapon will be discharged within 25 yards of the enemy. Aim high, never fire directly at enemy troops.

 

5.4 Black Powder Safety

 

a.       No live ammunition will be allowed at reenactment sites.

b.       Weapons will not be discharged for any reason within the confines of the main or bivouac camps. This includes the firing of caps.

c.        The amount of powder used in a cartridge may not exceed the prescribed load for that caliber of weapon. (i.e.,  .54 - .58 caliber – 70 grains; .69 caliber – 80 grains). All cartridges are subject to inspection.

d.       Cartridges must be made with period construction materials. No penny wrappers, staples, wads, or tape may be used in cartridge construction.

e.        Muskets that become fouled on the field must be taken a minimum of at least 20 paces behind the line of file closers, behind the Colonel and staff, to be cleared. This should be done under the supervision of the Ordnance Sergeant or your company sergeant. Only sergeants are authorized to draw a ramrod if necessary.

 

5.5 Edged Weapons Safety

 

a.       Bayonets may be fixed only during drill, inspections, or during details and then only under the orders of an officer or NCO. Under no circumstances shall a bayonet be fixed during battles or tactical engagements. Bayonets should be tied down when on the battlefield.

b.       Belt knives are discouraged and shall never be drawn on the battlefield. Fake knives are not authorized any time. All belt knives must be tied down.

 

6. LEGION CAMPS

 

                6.1 Organization of the Legion Camps

 

The Legion will normally establish a garrison camp, campaign camp, cavalry camp and artillery camp whenever possible at events. This may vary from event to event based on the event sponsor and commanding general’s requirements. Once the Legion has been assigned its camping area the General, Chief of Staff and Quartermaster will determine the boundaries of the various elements of camp. Once this is done the Regimental and Squadron commanders will layout their camps with their staffs.

 

Infantry Camps

a.       The regiment campsite party will usually consist of the Colonel, Adjutant and a member of the Quartermaster staff when available and as necessary.

b.       If the camping party does not precede the regiment, the Quartermaster attends to these things as soon as the regiment reaches the camp.

c.        The terms front, flank, right, left, file and rank, have the same meaning when applied to camps as to the order of battle.

d.       The front of the camp is usually equal to the front of the troops. The tents are arranged in ranks and files. The number of ranks varies with the strength of the companies and the size of the tents.

e.        Each company has its tents in one file on a street perpendicular to the color line. The width of the street depends on the front of the camp, but should not be less than 20 feet. The interval between the ranks of tents is approximately one foot; two feet between the files of officers’ tents; approximately 22 feet between regiments.

f.        The color line is approximately 30 feet in front of the front rank of tents. Camp kitchens are approximately 20 feet behind the rear rank of company tents. Non-commissioned staff and guard tents are approximately 20 feet in rear of the camp kitchen. Company officers are approximately 20 feet in rear of the non-commissioned staff and the field and staff officers’ tents are approximately 20 feet in the rear of the company officers.

g.        The Colonel will be to the right of the Lieutenant Colonel near the center of the line of field and staff; the Adjutant will be to the right of the Colonel, the Junior Major and Surgeon, on the right; the Quartermaster, Senior Major and Chaplain on the left.

h.       The police guard is at the center of the line of the non-commissioned staff between the Sergeant Major on the right and the Ordnance Sergeant on the left. The guard’s tent will face to the front, the stacks of arms on the left. The Orderly Sergeant will be to the right of the Sergeant Major.

 

6.1 Camp Set-up

 

When you arrive at an event locate the Legion, find your regimental staff and verify where your company’s street or campaign camp is located. Remember, only set-up after you have talked to your regimental Quartermaster or the Adjutant.

 

Once you have checked-in, unpacked, and set-up, all regimental personnel and civilians are expected to change into period attire and remain that way for the weekend. This includes in the evenings when the spectators have departed and it is just the Reenactors in camp. It is very disheartening to have spent all the time and energy to do it right and have it ruined by someone in modern attire. Please help us keep the Legion’s camp an example for the others in the Army.

 

6.2 Camp Regulations

 

a.       Pets will not be allowed in the Legion’s camp. This is for the safety of all and is usually an event regulation.

b.       Mounted troops, couriers, officers (regardless of rank and position) and event coordinators are not authorized in the infantry camps. If you see a mounted individual in camp, ask him to dismount and lead his mount until he is clear of the camp area. If he does not oblige, notify the Officer of the Day, Provost Marshall, or Adjutant.

c.        We welcome families into our camps, and we expect them to follow the same rules that we impose upon our soldiers. Period clothing should be worn, children should play period games, and be under control of their parents at all times.

a.       Periodically, the Officer of the Day, Provost Marshall, or other member of the Regimental Staff will tour the camps to inspect for authenticity.

d.       When leaving camp, all staff officers and consolidated company commanders must check out at the Adjutant’s tent and report their return upon reentering camp. This allows the regiment a faster response on short notice meetings or calls to arms.

e.        “Taps” and “Quiet in Camp” should be respected. “Quiet in Camp” begins at 12:00 midnight and continues until reveille the next morning.

 

6.3 Main Camp

 

The Legion’s main camp will, whenever possible, be laid out in accordance with the Regulation for the Army of the Confederate States (see paragraph 6.1). If space or terrain force us to modify our main camp, the Quartermaster Staff will direct the set-up of the camp. When the Quartermaster Staff is not present at an event or otherwise not available, the Adjutant will be responsible to see that the Quartermaster’s duties are completed. When setting up camp, the following basic guidelines will apply.

 

a.       Company streets will be regulation streets. Only wedge tents and dog tents will be authorized on the streets. Wall tents and cook flies will have to be placed on cook tent row or as directed by the Quartermaster.

b.       Fire pits will not be allowed in the middle of the company streets. Fire pits must be located at the top and bottom of the tent rows, be offset in order to prevent blockage of the street entrances, and allow enough room for passage even if a crowd is around the fire pit. If our streets become too long, the Quartermaster will order a break in the tent rows halfway down the street to allow for more fire pits.

c.        Company streets must be kept clear of all obstructions, camp gear, and furniture. The company streets will be used for formations, troop movements, and provide emergency access to the camps.

 

6.4 Bivouac Camp

 

The Legion’s bivouac camp will, whenever possible, be laid out within eyesight of the main camp. If space or terrain, force us to modify this layout, the Quartermaster will direct the set-up of the camp. The Quartermaster will inform the Adjutant of the location of the bivouac for final approval. When setting up the bivouac camp, the following guidelines will apply.

 

a.       In order to support those units of the legion that enjoy campaign style camp, a bivouac camp will be established whenever possible. This camp must be close enough to the main body for effective communications to be maintained. Final approval of the location will be made by the Adjutant or the senior staff officer on site.

b.       This camp will be commanded by the senior legion officer present whenever possible. It will be this officer’s duty to ensure that communication between Legion and Regimental Headquarters and the bivouac camp is effectively maintained.

 

7. AUTHENTICITY

 

                7.1 Basics

 

Notes: These rules and regulations may be superseded by more stringent battalion or event rules. For brevity, the term “battalion” in this document refers to all squadrons, batteries, battalions and regiments of the 1st Legion. A PACS event is one attended by one or more PACS battalions with its headquarters on site. These Rules and Regulations and the Civilian Guidelines are an integral part of the 1st Legion Standard Operating Procedures

 

The Victorian era was a time during which there was pride in attire, decorum and manners even under the rigors of war. All members will demonstrate a respect for all other members, other companies and all proper impressions. Behavior at all times in camp and on the field of battle shall be a reflection of this respect and will be appropriate to the era.

 

a.       The uniform of each combatant will be complete and correct for the company they are portraying including weapons and accouterments. Belt knives were rarely carried after 1961, they present a danger to the wearer and are a hazard to others and hence are not authorized. Boot knives in a sheath may be authorized by the battalion cavalry commander. It is the responsibility of each member company that this is accomplished.

b.       The attire of each civilian member will be complete, appropriate and correct for the time period. See the Legion Civilian Guidelines and your Civilian Coordinator for details.  The published Civilian Guidelines are considered to be a part of these rules and regulations.

c.        Late war rank will be minimal.

d.       Period footwear is mandatory for combatants, period footwear or period style footwear is mandatory for civilians at all times.

e.        Period eyeglass frames are mandatory, contact lens use is encouraged.

f.        All members are encouraged to set up and maintain a minimal camp avoiding extraneous equipment and supplies.

g.        Non-period items of any kind must be out of public view beginning with the first reveille of any PACS event.

h.       There are certain courtesies in regards to military etiquette which when applied, vastly improve the authenticity of any one individual, company, battalion or brigade. It will be the responsibility of each company officer in the 1st Legion to instruct their combatant members of appropriate military etiquette. It shall be the responsibility of each battalion commander to insure that all staff members are instructed in and use appropriate military etiquette.

 

7.2 Camps

 

a.       Battalion camps will adhere to the descriptions for camps in Regulations for the Army of the Confederate States 1863. It is recognized that given the limits of topography, this may not always be possible. However every effort shall be made to follow these regulations.

b.       Each battalion commander will insure that each camp has at a minimum, company streets, a kitchen line, a fire line and headquarters street.

c.        Wall tents with or without a fly are prohibited in company streets or at the foot of company streets unless under unusual circumstances it is necessary to establish a headquarters street at that location.

d.       Company streets are limited to ‘A’ tents, dog tents and/or shebangs attached to dog tents. ‘A’ tents up to seven feet wide by nine feet long by seven feet high may be used.

e.        Sibley tents are permitted only with prior special permission of the Brigade Commander on a case by case basis.

f.        Hospital wall tents without a fly up to 14 feet wide by 14 feet deep are permitted.

g.        One stand of company colors may be displayed at the head of company streets or at company kitchens. Only one stand of colors per company may be displayed at a time. Colors may be displayed at headquarters at the commander’s discretion. Signs identifying officers or companies or for recruiting purposes are limited to a maximum of two square feet. Any such signs must be paint on non-laminated or non composite wood.

h.       Specialty colors such as hospital or ordnance may be displayed at the battalion commander’s discretion.

 

7.3 Kitchens

 

a.       All kitchen flies will be military tent flies no larger than 12 by 20 feet. Square flies will not be used, nor will flies with added sides.

b.       Kitchen “supply tents” may be authorized by each battalion commander. These are to be sited at the head of each company street or next to the company kitchen fly and are limited to one per company.

c.        The fire line will be established by each battalion’s quartermaster. Fires are limited to the kitchen areas and the headquarters line. Event rules will dictate whether fire pits are to be dug.

d.       All fire implement, cooking utensils, eating utensils, ,cups and plates must be of period style and materials.

e.        Modern style containers of glass, plastic, metal and cardboard are not used outside of closed tents.

f.        Kitchen and eating utensils of any kind are to be cleaned and stored when not in use. Unconsumed food is to be stored or disposed of in a sanitary manner. Raw fruits and vegetables and baked goods in period baskets or boxes may be visible for display purposes.

 

7.4 General Notes

 

It is recognized by all members that certain items of the modern world can intrude on Civil War re-enactments. Extra care must be taken in this regard. Those items which are especially troublesome are electronic devices, propane heaters and stoves, coolers, flashlights, railroad lanterns, cigarettes (use as unobtrusively as possible; cigarette butts are considered trash and are to be treated as such), plastic bags, plastic containers, cardboard containers, glass or tin containers of modern style with modern labels, modern eyeglasses, shoes and clothing, some foods, soda and beer cans and bottles. All members must avoid or conceal these and other modern objects and are hereby required to do so. Specifically:

 

a.       All electronic or electric devices are to be used in the confines of a closed tent or on the event site outside of camp and battlefield.

b.       Coolers must be stored in tents, or if outside a tent, they must be completely covered with a period correct material.

c.        Propane heating and cooking devices may be used in closed tents.

d.       Lighting devices are to be of period construction and materials and illuminated by candles. Kerosene or oil lamps or lanterns are discouraged. Railroad lanterns are prohibited.

e.        All trash and garbage is to be bagged and stored within tents until proper disposal can be accomplished.

f.        Tobacco products are to be those of the time period.

g.        Vehicles will be unloaded and removed to a designated parking area within one hour of arrival on-site or as stated in the event rules.

h.       Tents, unless specifically set-up for demonstration purposes are to be kept closed at all times.

i.         Parents are strongly encouraged to develop period games and other activities in which their children may participate. Children under the age of 16 are to be under the direct supervision of a parent or other adult at all times.

j.         Staff members assigned at all levels will carry out duties appropriate to their positions and within the context of Civil War re-enactments. These duties are listed in The 1863 Army Regulations, Hardee’s, The 1863 U.S. Infantry Tactics, The 1865 Customs of Service for Officers of the Army by Kautz and Customs of Service for Non-commissioned Officers and Soldiers by Kautz as well as other commonly available manuals. Persons holding non-functional staff positions and staff positions with inappropriate rank are strongly discouraged.

 

7.5 Enforcement

 

a.       It shall remain the responsibility of each individual member and member companies to insure that all rules and regulations of the 1st Legion are being followed.

b.       Battalion commanders and battalion staff members will assist individuals and companies in this regard and will conduct at least three inspections of their battalion camps at each event for purposes of correcting problems with authenticity.

c.        Disciplinary action for repeated rules and regulations violations will initially take place at the company or battalion level according to the company’s or battalion’s specific Standard Operating Procedures.

d.       Repeated violations which remain uncorrected may result in one or more individual members being subjected to a Tribunal hearing as provided for in the 1st Legion PACS by-laws: Corporation Membership, Article XII, Section IX.

 

 

7.6 Military Courtesy and Etiquette

 

Combatant members of the Legion can make a significant contribution to authenticity by improving the use of military courtesies toward one another as well as extending the appropriate social courtesies toward civilians in camp. As part of this guide, an attempt has been made to show how these various courtesies will work in the context of re-enactments. It should be known that in the military, then and now, a salute does not just show recognition of rank but it is also a compliment shown by all ranks to each other.

 

“One of the first things a soldier has to learn on entering the army, is a proper military deportment toward his superiors in rank: this is nothing more than the military way of performing the courtesies required from a well-bred man in civil life, and a punctual performance of them is as much to his credit as the observance of the ordinary rules of common politeness.”  Customs of Service, Duties of the Soldier, Deportment, 47.

 

a.       When on duty, except for fatigue duty, a soldier will wear his buttoned jacket or coat. Re-enactments: we are not all on duty all the time and hence company streets afford a time to be more casual; wood gathering, fetching water and visits to the porta-pots are fatigue duties as is cooking, packing, unpacking and erecting tents. Fatigue duty includes washing kitchen utensils, splitting wood, and cleaning weapons, accouterments and attending to uniforms and does not require a jacket or coat. Visits to headquarters, battalion formations, guard mounting, picket duty, preparing reports, roll call, military planning and informational sessions, surgeon’s call, organized music, church call and even more are all regular duties which require a coat or jacket. Visits to the sutlers are the individual’s choice, but a jacket is much preferred to help enhance the individual’s proper military bearing.

b.       A soldier when meeting an officer is to salute that officer, raising his hand to the right side of the visor of his cap or hat, palm to the front, elbow at shoulder level. He will hold that salute until the compliment is returned by the officer. NCOs are not saluted by other NCOs or private soldiers, but NCOs do salute all officers of any rank. There are special circumstances however, for NCOs on certain duties.  At the conclusion of any conversation involving an officer the private soldier, NCO or lower ranking officer again salutes and will expect the salute to be returned. Brief salutes are done when meeting officers such as passing them on the street. Re-enactments: same as described, however we tend not to salute officers from other organizations when meeting casually. These courtesies should be extended to all re-enactors.

c.        An NCO carrying a drawn sword will salute by bringing it to a present. An NCO with a musket and privates not sentries and out of ranks will carry the musket at the shoulder and salute by bringing the left hand across the body to touch the musket near the right shoulder. Re-enactments: the same as described.

d.       Officers carrying a drawn sword will bring the sword to the shoulder and then present. The sword is then swept to the right side and downward, the tip toward the ground in saluting. It is then returned to present then shoulder at the conclusion of the salute. Re-enactments: the same as described. Officers on duty without drawn sword, return a salute by touching the cap as previously described. Re-enactments: the same as described.

e.        An NCO or private, when not specifically occupied and seated will rise upon the approach of an officer and salute. If standing he will turn toward the officer and salute. “If the parties remain in the same place or on the same ground, such compliments need not be repeated.” (CofS). Re-enactments: the same as described.

f.        An NCO or private when addressing an officer or when spoken to by one will salute. When he receives an answer or communication he will again salute before turning away. A communication interrupted and then restarted does not require an additional salute. Re-enactments: the same as described.

g.        When an NCO or private enters an officer’s quarters, he will knock and wait for a response. Upon entering he makes the required salute. If he is without arms, he removes his cap and stands at attention until the communication is complete.  Re-enactments: the same as described.

h.       When NCOs and privates are in a room and an officer enters, they rise and remain standing until invited to sit down. Re-enacting: the same as described. When an officer enters a company street, NCOs and privates rise, however, the officer, unless on important company or regimental business should immediately invite those present to continue with their activities. An officer entering a company street is to be escorted by an NCO when the officer is conducting military business. Re-enacting: the same as described, however when the company is off duty or on company fatigue duty, this escort is not necessary.

i.         Privates wishing to approach their company commander when on military business or on a personal matter, should contact their company commander through the senior company NCO present. Re-enactments: the same as described.

j.         When soldiers are in the ranks, they do not salute unless ordered to do so. If on any work detail, the privates to do not salute, however the NCO in charge of the detail does acknowledge an approaching officer in the manner previously described. Re-enactments: the same as described.

k.       When an NCO or private is speaking about another soldier, he should refer to that person by his proper title such as Lt., Sgt., Private. When a lower ranking officer, NCO or private is given a task to complete, he is to report back to the person issuing the order and report on its completion. When a message is being delivered, the person making the delivery presents the compliments of the officer, that is “Lieutenant Jones, Major Brown presents his compliments and . . .” but if the recipient is senior to the person sending the message, no compliments are presented; such as “Major, Lieutenant Jones has directed me to tell you . . .” Re-enactments: the same as described.

l.         Re-enactments: Any staff member, when leaving the Regiment’s camp will report to headquarters informing the Adjutant, or other person in charge when the Adjutant is absent that they are leaving camp, their destination, and their anticipated time of return. Headquarters will never be left unattended unless the Regiment is engaged in drill, battle or formation.

m.     Re-enactments: Company officers and senior NCOs should appoint a person to take charge of the company and/or company street when they are to be absent. When leaving camp, company officers, and senior NCOs should inform that appointed person as to their anticipated destination and time of return. Entire companies, when not in camp, will report that information to the Adjutant before leaving camp, and upon their return to camp an NCO will report the company’s return to the Adjutant.

n.       “Yes Sir, Yes Sergeant, No Corporal Smith, Yes Ma’am: are all appropriate ways to respond to another person. Children under the age of 18 use “Captain”, Yes Ma’am, No sir, Mr. Miss, Mrs., or Ma’am when addressing adults. Re-enactments: the same as described. We have become considerably more casual in addressing each other, and also when children address adults, so these compliments are of utmost importance. It is acceptable for younger children to address adults as “Mr. Tom, or Miss Mary” if the adult being addressed permits. However, a lady, would not in good taste, say “Yes Sir” “No Sir” to a gentlemen or frequently use the word “Sir” at the end of her sentence. Except if she desired to be exceedingly reserved toward the person with whom she is conversing.

o.       Males may pay certain courtesies to women of any age. A greeting such as removal of the hat when meeting or passing a woman is most appropriate as is holding a door or gate for passage or offering your arm for safe passage. Civilian males show deference to their social superiors with a tip of the hat. Males do not normally wear caps and hats indoors regardless of rank or any social position. Caps and hats are removed for Church services, indoors or out. Re-enactments: the same as described.

 

Non-commissioned officers and commissioned officers alike rank according to date of commissions (or warrants) in the same grade.

 

NCOs*

Officers (CSA)

1. Cadet and Medical Cadet

1. General

2. Sergeant Major

2. Lt. General

3. Regimental, QM and Commissary Sgts.

3. Major General

4. Ordnance Sgts and Hospital Stewards

4. Brigadier General

5. First Sergeants

5. Colonel

6. Sergeants

6. Lt. Colonel

7. Corporals

7. Major

8. Private Soldiers

8. Captain

 

9. First Lieutenant

 

10. Second Lieutenant

 

* Orderly Sergeants are those persons appointed to attend on generals, commanding officers, officers of the day and staff officers to carry orders, messages and to assist in completing reports. They may be appointed on a daily basis from the guard or put on permanent duty. They would be in the NCO list above at level 3.

 

7.7 Revisions

 

As conditions change, it may be necessary to revise these rules and regulations. Any 1st Legion PACS Corporate Officer or any member of the 1st Legion Board of Directors may propose a revision. Three or more individual members 18 years of age or older not Corporate Officers or Directors may submit to the Board of Directors a proposal for revision. The Board of Directors will review the proposal to determine if it has merit and then take one of the following actions.

 

a.       Vote to accept the proposal, thereby revising the rules and regulations; a simple majority being necessary to accept.

b.       Vote to accept the proposal and request a 1st Legion-wide vote by companies in good standing; a simple majority being necessary to accept or reject the proposal.

c.        Reject the proposal with stated reasons.

d.       Reject the proposal without stated reason.

e.        Request clarification or revision of the proposal within a reasonable time frame for purposes of making an additional review which would result in one of steps; 1 – 4 above being taken.

 


 

8. 2nd Regiment PACS - SOP

 

If the circumstances warrant, various provisions of the Regimental SOPs may be temporarily suspended by order of the Commander, but only after his consultation with all Company POCs who are on an event site. A consensus opinion of the Company POCs must be reached to temporarily suspend one or more provisions before the Colonel may issue any orders to that effect. Event rules and Brigade/Division rulings may be temporarily supersede the Regimental SOP. 1st Legion Bylaws and /or Standard Operating Procedures may supersede those of the

 2nd Regiment. Additional SOPs are provided by CWRLC and are incorporated in or attached to this document.

 

 

                8.1 SOP Revisions and Amendment

1.       Any member or group of Regimental members may propose revisions or amendments to the Regimental SOP.

2.       Proposed revisions or amendments are to be put in writing and sent to the Regimental SOP Committee. The Committee shall review the proposals for accuracy, appropriateness and to determine if they have merit. The Committee may return the proposal to the member or members making the proposal for clarification if the Committee deems it necessary.

3.       Upon final Committee review, the proposal shall be presented to the membership at any Regular or Special meeting of the Regiment. The Committee’s presentation shall include a motion to accept or reject the proposal presented. A 2/3’s vote by Company Representatives is necessary to revise or amend the Regimental SOP. A quorum for such a vote shall be a majority of voting companies in the Regiment.

 

8.2 Command Structure and Staffing

1.       The rank of officers and non-commissioned officers within the Regiment will be in order of seniority as described in the Regulations for the Army of the Confederate States, 1863.

2.       Regimental staff positions shall be filled by members in good standing. The Colonel of the Regiment shall be elected by the Companies in good standing within the Regiment. This election shall be held every other year, the Colonel serving for a two year term or until his replacement is named. The Colonel shall appoint the persons to serve on staff positions. The following staff positions are authorized in the Regiment:

a.       Colonel

b.       Lt. Colonel

c.        Major

d.       Senior Captain

e.        Adjutant

f.        Quartermaster

g.        Quartermaster Sergeant

h.       Chaplain

i.         Assistant Surgeon (2)

j.         Sergeant Major

k.       Ordnance Sergeant (2)

l.         Orderly Sergeant (2)

m.     Color Sergeant

n.       Chief Musician

o.       Civilian Musician

p.       Civilian Liaison

q.       Regimental Treasurer (The treasurer may be a member of the Regimental staff, other than the Colonel).

3.       Not all positions may be filled at any one time. Officer of the Day may be appointed from the ranks of the Company officers.

4.       The Colonel is the commanding officer of the Regiment. He is ultimately responsible for the management of the Regiment both on and off the field.

5.       The Lt. Colonel is second in command and shall replace the Colonel when the Colonel is unable to command or is absent. The Lt. Colonel shall command the Regiment’s right wing on the field and is the Regiment’s chief training officer.

6.       The Major is the Regiment’s third in command. The Major shall be the left wing commander on the field and shall be the assistant Training Officer and serve as Provost Marshall on a needs basis. These duties may be performed by the Senior Captain.

7.       The Adjutant assists the Colonel in the management of the Regiment on and off the field. The Adjutant oversees the preparation and submission of reports and forms, generates and posts schedules and forms the Regiment for parades and battle engagements.

8.       The Quartermaster shall ensure that adequate provisions are available to the Regiment when on the field. He shall oversee the design and layout of the Regiment’s camp including the placing of tents, flies, roads and fire pits. The Quartermaster shall insure that the Regiment’s authenticity standards are being followed. These duties may be assumed by another staff member from time to time.

9.       The Chaplain shall be responsible for the spiritual well being of the members of the Regiment. His duties are to hold worship services, prayer meetings and serve as counselor to the members.

10.    The Assistant Surgeon is the primary medical advisor to the Regiment. He is to be available to any member of the Regiment in camp and of the field that may need medical attention and to coordinate his efforts with any professional medical attendants assigned to the event site,

11.    The Sergeant Major shall assist the Adjutant with his duties and may be assigned as a temporary assistant to other staff officers.

12.    The Quartermaster Sergeant shall assist the Quartermaster Officer with his duties and shall carry out other duties as may be assigned.

13.    The Ordnance Sergeant reports directly to the Adjutant. He shall serve the Regiment on the field and in camp dealing with issues of safety and shall oversee the inspection of weapons. The Ordnance Sergeant is authorized to prohibit the use of any weapon which he deems unfit for service.

14.    The Orderly Sergeant assists the Colonel and the Adjutant in their duties as assigned including paperwork, scheduling and other duties as may be assigned.

15.    The Chief Musician reports directly to the Adjutant, trains all Regimental Field musicians and provides appropriate music for camp and Regimental formations.

16.    The Civilian Liaison will act as spokesperson for the Regiment’s civilian members, shall assist in the maintenance of authenticity standards and will be the Colonel’s chief advisor on all civilian matters. The Civilian Liaison may appoint one or more Assistant Civilian Liaisons if it is deemed necessary to do so.

 

8.3 Treasurer and Regimental Treasury

1.       The Regimental Treasurer shall be appointed by the Colonel of the Regiment. The Treasurer is authorized to establish one or more Regimental bank accounts, deposit dues and other Regimental income and pay Regimental expenses including forwarding dues to Brigade. The cost of communicating with member Companies including postage, copying, costs and office supplies is hereby authorized to be paid by the treasury.

2.       Regimental funds excepting those indicated above and below in 4 and 5 may not be expended without the prior approval of the Colonel and Adjutant. Only the Colonel, Adjutant and Treasurer are authorized to sign Regimental checks.

3.       The Treasurer is required to maintain accurate financial records of Regimental income and expenses and prepare quarterly and annual financial statements which shall be provided to the member Companies by various means.

4.       The Treasury is authorized to spend up to $50.00 in one fiscal year for miscellaneous or emergency expenses without prior approval of the membership.

5.       The Treasury is authorized to spend up to $50.00 in one fiscal year for expenses incurred by the Civilian Liaison in the performance of his/her duties.

6.       The Treasurer is to collect all receipts and verify all expenditures prior to the issuance of any checks.

7.       The Colonel and Regimental Staff shall not be held personally liable for the debts, liabilities and any other obligations of the Regiment.

8.       The Regiment shall not accumulate any objects of property unless a 2/3’s vote of all the Company Representatives determines that it shall do so.

 

8.4 Records

1.       The Regiment will maintain a current membership roster. This roster will include membership data which is necessary for the proper functioning of the Regiment and for coordination with Brigade.

2.       Other Regimental records such as events calendar, event attendance by member Companies, morning reports, financial reports, meeting minutes and correspondence will be kept by the Adjutant or by other staff members under the guidance of the Adjutant.

3.       Personal information about Regimental members will, if collected, remain confidential with access limited to staff members on a need to know basis only.

 

8.5 Elections

1.       The election of the Regimental Commander is generally held at the last major Reenactment of the season on a biannual basis.

2.       Each Company in good standing has one vote in the election, and may nominate one candidate for the Regimental Commander’s position. The Regimental Civilian Organization has one vote in this election. Nominations are sent to the Adjutant.

3.       Ballots will be secret paper ballots.

4.       A quorum including proxy votes is necessary to conduct an election, a quorum being 51% or more of voting companies.

5.       A Majority is necessary to elect. Additional votes may be taken until a majority vote for a candidate exists.

6.       If there are more than two candidates for Commander, a vote is taken which will eliminate the candidate with the fewest votes. Tie votes for this elimination require a re-vote.

7.       If a second round of voting is required, the top two candidates by vote shall be entered into a runoff election to determine the winner.

8.       After a candidate is elected as Commander, that person shall then appoint the Regimental staff in a timely manner.

 

8.6 Company Application for Membership

1.       A company desiring membership in the 2nd Regiment shall make an official request in writing to the Colonel. The Adjutant and Colonel shall assist the applicant company with the completion of the required forms.

2.       Upon completion of the appropriate membership forms and payment of dues, the applicant company shall be placed on probationary (non-voting) status in the Regiment.

3.       The probationary company shall be supplied with copies of all current Regimental documents by Regimental Headquarters.

4.       The probationary company shall be eligible for promotion to full membership status in any calendar year in which the company attends two Regimental maximum effort events with at least five combatants.

5.       Upon completion of all membership and attendance requirements, the Adjutant shall present the probationary company to the Regimental membership at a regularly scheduled or special meeting of the Regiment. The Adjutant, at this meeting, shall move that the probationary status be lifted and that the Company in question be granted good standing (voting) status. A quorum and a simple majority voting in the affirmative will be required to grant good standing status.

 

8.7 Meetings

1.       The Regiment shall meet twice in one year to conduct routine business. A quorum of 51% of voting member companies including proxy votes is necessary to conduct business.

2.       These meetings shall be held during the last Regimental Maximum Effort event of the season and during a Winter Conference, generally held in January of each year in conjunction with a Brigade business meeting. The Adjutant or his designee will chair all Regimental meetings.

3.       Brief meetings may be called at other times throughout the year.

4.       A Special Regimental Meeting may be called by the Colonel or by three member companies if they submit a written statement to the Colonel and the Adjutant describing the time, location and reasons for such a Special Meeting. Every effort will be made to schedule such a Special Meeting at a Regimental Maximum effort event.

5.       Regimental meetings are open to all members in good standing.

6.       Company Representative of record are eligible to vote for their company membership at Regimental Meetings. The Adjutant will keep an up to date list of all Company Representatives.

7.       Meeting times, location and agendas shall be supplied by various means to all member companies by the Adjutant at least two weeks before the meeting.

8.       The members of the Regiment are encouraged to contribute items for the meeting agenda to the Adjutant.

9.       Minutes of Regimental meetings shall be kept by the Adjutant or his designee and shall be made available to the member companies by various means within a month of the meeting.

10.    Robert’s Rules of Order, In Plain English, shall govern all meetings of the Regiment.

11.    Standing committees include Authenticity and SOP and will consist of a minimum of three members of the Regiment in good standing.

12.    Committee reports will be given at each Regimental meeting.

13.    Ad hoc committees may be appointed by the Colonel directly or by the Colonel upon receiving a written request to do so signed by at least three (3) representatives of committees in good standing. Ad hoc committees shall have a term of one year or less. This term may be extended by a majority membership vote. Ad hoc committees may be dissolved at any time by a 2/3s vote of the membership.

 

8.9 Dues Structure

1.       At the autumn meeting or annual Winter Conference, the member companies shall set the Regimental dues for the coming year.

2.       The Regiment will collect these dues along with the necessary membership forms by the established due date.

3.       Each member of the Regiment must be covered by the group insurance plans purchased in part with the member’s Brigade dues.

4.       Failure to complete the membership forms and/or pay dues in a timely manner will result in the member being dropped from the Regimental Brigade rosters. Due dates for dues and membership forms will be established by the Adjutant annually. These dates will be published with the membership packet supplied to each member company.

5.       The dues structure for the Regiment and Brigade shall be clearly stated and will be part of membership forms.

 

8.10 Drill and Training

1.       Each combatant member and each member Company shall be able to execute the movements illustrated and described in Hardee’s Rifle and Light Infantry Tactics, 1855.

2.       All staff personnel, Company Commanders and Company NCOs are strongly advised to obtain the two volume set of this manual.

3.       Company drill is strongly encouraged at Regimental events, to be scheduled so as to not interfere with Regimental formations and other activities.

4.       The Regiment’s Battalion Drill Manual developed from Hardee’s shall be followed during Regimental drill.

5.       The Regiment, under the supervision of the senior staff officers and senior field officers may conduct battalion drill at each Maximum Effort event.

 

8.11 Company and Battalion Formations

1.       The Adjutant will post the Regimental schedule on a daily basis at each event the Regiment attends.

2.       Depending on the numbers of members present, the Regiment shall be made up of between four and ten field companies.

3.       These field companies should consist of at least ten rifles each with a maximum at 35 rifles. Smaller companies will be combined with others when necessary. Command of these combined companies shall be at the discretion of the various Company Commanders present in the combined companies.

4.       The Adjutant shall post the colors for the Battalion formations and with consultation with the senior staff officers, form field companies and place companies in the Battalion formation based upon the needs of the Regiment at the time of formation.

5.       Standing marching order is full field gear but with blanket rolls and backpacks optional, unless ordered otherwise. The Regimental Commander of Assistant Surgeon may prohibit the use of backpacks and blanket rolls if conditions warrant.

6.       Weapons inspections may be done on a company basis or during Battalion formation. Each member must have a full canteen or other water source to pass inspection. Weapons are to be capped as part of normal inspection procedures.

7.       The color bearer, and color guard shall be posted on line five minutes after Regimental “first call”. The Color Company will next be placed on the line by the Adjutant or his designee. All other companies will be ordered on line by the Adjutant or his designee.


 

8.12 Morning Reports

1.       Each member company, even if represented by only one individual at an event, shall complete a morning report and present it to the Adjutant or his designee according to the posted Regimental schedule.

2.       Company morning reports shall show all company personnel in camp and/or present for duty.

 

8.13 Safety – General

1.       No members under the age of 13 are permitted on the battlefield; they will not accompany the Battalion to the battlefield, unless they are functional musicians or otherwise have specifically assigned and authorized duties given prior to Battalion formation.

2.       No member under the age of 16 may handle a weapon of any kind at any time.

3.       Unless previously authorized, no small group or individual charges against the enemy are permitted.

4.       Hand to hand combat unless authorized and part of the battle scenario is forbidden.

5.       Fireworks and pyrotechnics are forbidden.

6.       Tobacco use should be restricted to period use. Cigarettes, while available were not widely used, and their use should be as unobtrusive as possible. All smoking materials are to be property extinguished.

7.       Members are strongly advised to not walk barefoot in camp. Proper footwear is required at all formations, drill and battles.

 

8.14 Safety – Camps

1.       All camp streets are to be kept clear of obstructions to allow for formations, troop movements, and for access by emergency personnel.

2.       Fire pits may be dug if the event rules allow, with the sod reserved for replacement when the fire pit is filled. All dug fire pits will be filled prior to the breaking of camp at the end of the event.

3.       Fire pits will be near the Company Kitchen and will be placed by the Quartermaster.

4.       A second company fire pit may be authorized by the Quartermaster if a need exists.

5.       All lighting devices used are to be designed to enclose the flame of a candle or oil wick and shall not remain unattended during use. No oil fired devices are to be refilled when burning or when hot from use.

6.       No trash is to be burned in the fire pit. This includes empty or full cans or bottles.

7.       Straw and hay and other flammable substances are to be stored well away from any fire pit.

8.       Un-consumed food and beverages are to be stored or disposed of in a sanitary manner immediately after the conclusion of each meal. All eating utensils, plates and cookware items are to be properly cleaned and stored immediately after use.

9.       Mounted personnel will not travel through infantry camps. If passage is necessary, the mounted personnel shall dismount and lead his mount clear of the camps.

10.    A space of one foot shall be reserved around each tent when tents are being set up.

11.    Vehicles are to be removed from the camp area after they are unloaded and moved to the designated parking area. Vehicles are not allowed in camp except when specifically authorized during emergency situation. Vehicles are allowed in camps after the reenactment based upon the posted rules of the event.

12.    At the conclusion of each event, trash and unburned firewood shall be gathered and deposited in designated areas.

 

8.15 Safety – Firearms

1.       No original firearms or firearms containing original parts shall be used.

2.       No non-period or modified weapons shall be used or displayed.

3.       Three band weapons are acceptable. Two band long arms are discouraged and usually prohibited by event rules.

4.       Ramrods may be carried on the field but not drawn; tompions are not to be carried on the field or at formations.

5.       1st Sergeants and above are authorized to carry side arms and swords, as are staff NCOs.

6.       Before taking a “hit” on the battlefield, all long arms are to be discharged.

7.       When weapons are loaded, long arms are to be at the “half-cock”, revolvers are to have their hammer placed down on an empty chamber or between chambers if the weapon is so designed.

8.       No direct fire is to take place within 25 yards of the enemy.

9.       Maximum loads for all long arms shall be 70 grains of black powder. Maximum loads for revolvers shall be 25 grains black powder for .44 cal. Weapons and 20 grains for all others. It is highly recommended that all revolver charges be sealed with cream of wheat. Wadding of any kind if forbidden.

10.    Cartridges will be of period construction or glued paper tubes. No objects of any kind including empty cartridges shall be placed in the muzzle or rammed on top of the powder charge. Powder charges in long arms are never rammed.

11.    Weapons which misfire or become fouled on the field shall be attended to by the Ordnance Sergeant or Company Sergeants. They shall be taken a minimum of 20 paces behind the Colonel and staff on the field to be cleared. Nonfunctioning weapons will be removed from the battlefield or the owner shall portray a casualty.

12.    Tompions shall not be taken on the drill field or battlefield.

 

8.16 Safety – Edged Weapons

1.       Bayonets may be fixed only during drill, inspections, formations or during certain details and then only when authorized by an officer of NCO. It is strongly recommended that bayonets be tied down on the field.

2.       Belt knives are forbidden.

3.       Swords shall not have a sharp cutting edge, and the tip should be dulled. All swords are to be used with appropriate accouterments, and shall be used only with care when drawn, Only commissioned officers or senior NCOs shall carry swords.

ALL SAFETY rules and regulations may be superseded by more stringent Brigade/Division or events regulations.

 

                8.17 Camps

1.       The Regimental camp shall consist of tent rows separated by streets as assigned to the various companies.

2.       The camp will also include provisions for kitchen flies, company officer’s tents and flies, and staff personnel.

3.       The camp will be set up in accordance with the Regulations for the Army of the Confederate States –see the attached map.

4.       “A” tents larger than 64 square feet and kitchen flies of more than 144 square feet are strongly discouraged. Sibley tents are prohibited. Flies are not to be set up in the Company streets. Shebangs may be set up in the streets but only as an attachment to a “dog” tent or shelter half.

5.       Rows in the street and spaces in the tent rank and file will be assigned on a first come, first served basis.

6.       The basic camp layout may be altered because of size limitations of the assigned camping area and terrain features which may make the standard set up impractical.

7.       The Regiment will, when feasible, routinely set up tow camps, one with streets for a “garrison” type camp and one which shall serve as a “bivouac” (campaign) camp.

8.       When members arrive on site, they will contact the Quartermaster or Adjutant or his designee to determine their assigned row and space. Upon their arrival on site, company NCOs are to assist in the placing of their company street under the guidance of the Quartermaster of Adjutant.

9.       A camp or tents may not be set up without prior approval of the aforementioned officers.

 

8.18 Authenticity – Basic

1.       The uniform of each combatant and the dress of each civilian will be correct for the unit they are portraying and period of the war being portrayed. It is the responsibility of each member company that this is accomplished.

2.       The Victorian era was a time of pride in dress and in manners, even under the rigors of a state of war. Members of the Regiment are asked to respect each other, other member companies and their impressions and to behave in a manner appropriate to the era while on the field and in camp.

3.       It is strongly suggested that members new to reenacting seek the advice of the more experienced members of their company before purchasing clothing, uniforms and equipment.

4.       Excessive rank insignia is forbidden, late war insignia shall be minimal

5.       Period foot wear for all members is mandatory

6.       Period eye wear for all members is mandatory. Contact lenses are acceptable and encouraged.

7.       All members shall be attired in proper manner from the first reveille of the event until the end of the last battle

8.       Period inspections of the camp shall be made by the Colonel, Quartermaster, Adjutant or the Civilian Liaison to determine that all Regimental authenticity standards are being adhered to and to make suggestions as to how improvements can be made.

 

8.19 Authenticity – Kitchens

1.       No modern food or beverage containers shall be visible at any time. “Supply” tents may be authorized when feasible.

2.       All food and beverages are to be stored in a safe and sanitary manner.

3.       Food and beverages are to be consumed using period containers.

4.       Cooking implements are to be stored when not in use.

 

8.20 Authenticity – Civilians

1.       The Regiment has established Civilian Guidelines which are to be followed.

2.       All children are to be under the direct supervision of their parents or another adult at all times.

3.       Children and their parents are strongly encouraged to develop period games and other activities in which the children may participate.

 

8.21 Enforcement

1.       It shall remain the responsibility of the member companies to insure that all 2nd Regiment rules and regulations and event rules and regulations are being followed by their members attending.

2.       Repeated violations of these rules and regulations may result in disciplinary action being taken against the individual(s) or company in question.

3.       The Commissioned Staff Officers, the Sergeant Major and the Civilian Liaison(s) are authorized to discuss rules and regulations with the offending parties in an effort to correct violations. An inspection check sheet may be provided to member companies.

4.       Repeat violations may result in the member(s) or member company being brought before a Tribunal for disciplinary action. Written charges specifying the violation(s) including evidence in various forms may be brought against the offending member(s) by any three different Company Representative, or the Regimental Commander.

5.       This tribunal may be convened at any Regular or special Regimental meeting or on an ad hoc basis if the need arises.

6.       The Tribunal shall consist of a Company Commander, a senior NCO in the Regiment and a senior private soldier, none of whom may be member of the affected company. The Colonel of the Regiment of his designee shall appoint the member of this Tribunal.

7.       The Colonel or his designee shall act as a non voting chairman of the Tribunal with the Adjutant or his designee acting as secretary.

8.       Any written or oral charges shall be heard by the Tribunal with the member(s) charged present. The Tribunal members shall hear the charges and review the evidence presented with the members charged being permitted to address the charges in an appropriate manner. When all parties in the matter have been heard, the Tribunal shall recess to determine a decision in private. The decision reached shall be written and read by the Colonel or his designee when the Tribunal reconvenes to announce their decision.

9.       The offending parties will abide by the Tribunal’s decision, although they have the right to appeal the decision of the Tribunal. Disciplinary action taken against one or more individuals or a member company may range from reprimand to expulsion from the Regiment. One or more members if expelled so not have the right of a dues refund.

10.    If the parties involved wish to appeal the Tribunal’s ruling they shall do so within 10 days, by placing their appeal in writing sending copies to the Colonel and Adjutant. Copies of the appeal shall be sent to a Review Tribunal consisting of three Company Commanders of the Regiment chosen by the Colonel or his designee. They shall review the evidence and arguments and the Tribunal’s decision and shall render a final decision in the case. The original Tribunal’s decision may be upheld or reduced in severity if a majority of the Review Tribunal so determine. The Review Tribunal’s members’ decision may be rendered by letter, email or telephone call and shall be collected by the Adjutant or his designee. The Adjutant or his designee shall determine if a majority decision exists by reviewing the decision of each of the Tribunal’s members and immediately notify the Review Tribunal members and the Regimental Commander of the results. Upon notification of the Review Tribunal members, the Adjutant shall also immediately inform the member(s) involved of the result of their appeal.

11.    The Review Tribunal may also render a decision on an appeal at a Regimental meeting or at a Regimental event.


 

 

Appendix

 

 

 

Adjutant’s Department - Standard Operating Procedures

 

Provost Notes

 

Chesapeake Signal Detachment – Standard Operating Procedures

 

 


1st Legion

Provisional Army of the Confederate States

Adjutant’s Department

Standard Operating Procedures

 

 

The primary duty of the Adjutant’s Department is the execution and processing of the administrative requirements of the Legion. This duty will be accomplished through the department functioning as the chief administrative assistant to the Commanding General and the Chief of Staff. In instances when the Legion is in overall command of an event the department will function as the Army Adjutant’s Department performing all duties that position entails.

 

Section 1: Department Personnel

  1. One Adjutant holding the rank of Captain. Some duties of the Adjutant include but not limited to are:
    1. Maintaining the Commanding General’s schedule.
    2. Informing Battalion Commanders and Staff of required meetings and formations.
    3. Training Battalion Adjutants as necessary.
    4. Establishing efficient administrative procedures.
    5. Maintaining the Legion archives.
    6. Assisting the Quartermaster with camp set up.
    7. Assisting the Provost Marshall with guard assignments.
    8. Commanding the Adjutant’s Department personnel.
    9. Registering Staff Personnel for Legion events.
    10. Assisting Commanding General and Chief of Staff with other duties as assigned.

 

  1. Two Assistant Adjutants holding the rank of 1st Lieutenant. Some duties of the assistant Adjutant include, but are not limited to:
    1. Being ready and able to assume the duties of the Adjutant if necessary.
    2. Preparing reports, messages, schedules and dispatches as directed by the Adjutant.
    3. Assuming the duties of Legion Officer of the Day as scheduled by the Adjutant.
    4. Assisting the Quartermaster with camp set-up.
    5. Assisting the Provost Marshall with guard assignments.
    6. Assisting the Adjutant, Chief of Staff and Commanding General as directed.

 

Section 2: Orders

  1. The Adjutant’s Department will receive process, deliver and archive all orders of the Commanding General and Chief of Staff.
    1. Receive orders from Confederate Command and inform the Commanding General and Chief of Staff of their content.
    2. Whenever possible orders are to be in writing.
    3. It is of utmost importance that orders are written in a clear and concise manner.
    4. The individual receiving the order will be asked if they have a clear understanding of that order. A clear understanding of the order can prevent possible mistakes in the camp and on the field.
    5. A copy of all written orders will be made for the Legion archives.
    6. Orders of the ay will be delivered to the commands of the Legion the night prior to the day they are in effect.
    7. A copy of the Orders of the Day will be posted in front of the Adjutant’s tent the next morning.

Section 3: Reports

  1. The Adjutant’s Department will compile information for, process and file all Legion reports. Included in these reports but not limited to are:
    1. Morning Reports
    2. Men under arms reports
    3. Civilian reports
    4. Event reports
    5. Assistant Adjutants will file a report of their actions and impressions of an event within two weeks of the event’s conclusion with the Adjutant.
    6. The Adjutant will file a department report with the Chief of Staff within one month of an event’s conclusion.
    7. The department will file any other reports the Commanding General or the Chief of Staff deem necessary.

 

Section 4: Meetings

  1. The Adjutant and or the Assistant Adjutants will attend all Legion meetings and briefings.
    1. A department representative will take notes at all meetings.
    2. Notes will be translated into orders or messages with a copy made for the Legion archives.
    3. The adjutant will convene a meeting of Battalion Adjutants the first night of an event or the following morning.

 

Section 5: Pre-site Inspections

  1. A member of the Adjutant’s Department will accompany the Commanding General on at least one pre-site inspection tour. Once the Legion camping area is established the Adjutant’s Department will:
    1. Notify the Battalion Commanders of their units’ location in the camp as accurately as possible.
    2. If maps of the site are available the department will get them to the various commands as soon as possible.
    3. A member of the Adjutant’s Department will, if at all possible, be one of the first Legion personnel at an event site.

 

Section 6: Event Start Procedures

  1. The Adjutant’s Department will begin to function as soon as the first of its personnel arrive at an event site. That Officer’s duties include but are not limited to:
    1. Reporting their arrival to the Commanding General and or the Chief of Staff if either is on site.
    2. Assisting the Quartermaster with camp set-up.
    3. Establishing a Staff Row as per Confederate Army Regulations 1863.
    4. Setting up as soon as practicable a provost guard.
    5. Instruction the provost to maintain the integrity of the Legion’s camp boundaries.
    6. Instruction the provost to assist with camp set-up.
    7. Any duty assigned to him by the Commanding General or the Chief of Staff.

 

Section 7: Officer of the Day

  1. An Officer of the Day will be established pursuant to special order 101498-2 issued by the Chief of Staff on October 19, 1998.
    1. This order provides that an Officer of the Day is established by 7:00 PM the first night of an event.
    2. The Adjutant’s Department will provide personnel for the Officer of the Day.
    3. The Officer of the Day duty schedule will be made up by the Adjutant.
    4. The Officer of the Day will be under arms at all times when on duty.
    5. The Officer of the Day will wear a red sash wrapped around his body from his left shoulder to his right hip. This sash will distinguish his rank to all.
    6. In the instance where an Assistant Adjutant is not on site or is the only Adjutant’s Department personnel on site, an Officer from one of the Legions entities will be utilized to fill the position.
    7. The Officer of the Day will monitor the camp throughout the event.
    8. He will deal with small situations that may arise.
    9. He will visit the Provost Guard ensuring it is doing its duty.
    10. He will tour the camp and randomly check for safety and authenticity infractions and camp cleanliness.
    11. He will assist the Provost in guard posting and scheduling.

 

Section 8: Camp Procedures

  1. When the Legion is in camp, command of the camp will rest with the Commanding General and Chief of Staff through the Adjutant’s Department. Some of these procedures include but are not limited to:
    1. Situations in the camp that cannot be handled at the Company or Battalion level will be brought to the Officer of the Day.
    2. Provost personnel discovering an infraction or a situation will bring it to the attention of the Officer of the Day.
    3. The Officer of the Day, at his discretion, will decide to either deal with the situation or bring it to the attention of the Legion Adjutant.
    4. The Legion Adjutant has the discretion to direct the situation back to the Company or Battalion level or instruct the Officer of the Day to handle it. The Adjutant may also opt to handle the situation himself with or without any involved parties.
    5. The Adjutant has the option of handling the situation over to the Chief of Staff
    6. The above procedures will be followed to attend to any situation that needs Legion attention.

 

Section 9: Yearly Dues

  1. The duties of the Adjutant’s Department do not begin or end with the reenacting season. Some year round duties include but are not limited to:
    1. Maintaining the Legion roster
    2. Maintaining contact with other Staff personnel
    3. Sending out orders and messages to Legion personnel as directed by the Commanding General or Chief of Staff.
    4. Organizing and maintaining the Legion archives.
    5. Compiling and maintaining Legion records for insurance purposes.
    6. Preparing any documentation as directed by the Commanding General or Chief of Staff.
    7. Any other duties the Commanding General or the Chief of Staff direct.

 

The Adjutant’s Department will strive to be the most flexible of all Legion Staff Departments. All department personnel will be ready to competently perform all duties as directed by the Commanding General and or the Chief of Staff. It is the desire of the Legion’s Commanding General to have a small but proficient and effective staff. The dedication and ability of the personnel of the Adjutant’s Department to carry out all the duties necessary will enable such a staff to function efficiently.

 


Provost Notes

 

The Provost Department is to be comprised of one Officer (Capt.) and 2 NCOs (sergeants) The department will report directly to the Chief of Staff. NCOs of the department are accountable to the Provost Officer. Training of the NCOs is the responsibility of the Provost Officer.

 

The duties of the Provost Department will include but are not limited to:

  1. The Provost Officer and NCOs should make themselves familiar with the CWRLC’s safety rules.
  2. The Officer and NCOs should make themselves familiar with the event rules and regulations
  3. During camp set up, the Department should protect the Legion’s camping area. (Brigade) This follows whatever level of command General Bair holds.
  4. Patrol the camp checking for authenticity and potential problems.
  5. Enforce event rules and regulations.
  6. Post meeting schedule.
  7. Disseminate event rules and regulations to other organizations.
  8. Become familiar with the duties of other staff departments.

 

The 1st Legion PACS staff is a working staff. The Provost Department personnel may be called on to perform duties outside of their area of responsibility.

 

The Department will camp within the staff area.

 

Department members may stay as members of their home unit or may join the HQ Company. Whatever the case, in order to be on staff one must be a member in good standing of the 1st Legion PACS, Inc.

 

At smaller events, such as Pennypacker or Hibernia, members may serve with their units with the permission of the COS. When serving with the home unit, the staff rank held by the member will not be valid. What rank, if any, will be the province of that company officer. Although members may be serving with their home units there may be need for them to attend staff meetings.

 

While camped in the HQ areas, all members and their families will conduct themselves in a professional and courteous manner and with the respect a military HQ warrants.

 

Command Levels: Army, Division and Brigade.

 

Chain of Command will be followed. This will of course be contingent on which level of command General Bair

holds.

 

Unless a problem is of a violent nature, is a safety concern or an emergency, the Provost will follow the chain of command respective of our command level. If the problem is of a violent nature, safety related or an emergency, the Provost should take immediate actions unless the Provost’s personal safety is a question.

 

Provost personnel should report any incident and the resultant action taken to the Department Head. The Department Head will make General Bair or the COS aware of the incident and action taken within a reasonable amount of time.

 

The Department Head will file an event report with the COS within 14 days of the event. The report is to include all incidents and actions taken by the Provost Department personnel.

 

Anything discussed or overheard at HQ is to remain at HQ. There are no exceptions to this rule. Provost personnel may not agree with every decision made by General Bair or myself. If you feel you must say something or have an idea for that matter, I promise I will listen to you. I will not promise that I will change things but I will listen. If there is a dissenting opinion and it is discussed it is the policy of this staff that whatever the outcome of the discussion the staff will give their best effort to get the job done.

 


Chesapeake Signal Detachment

Standard Operating Procedures

 

A. Command And Rank Structure

1.       Rank

a.       Officers – The signal detachment is commanded by a commissioned officer (Captain). The present size of the detachment admits of only one officer. The Captain has the authority to appoint non commissioned officers as required.

2.       Chain of Command

a.       In the absence of the Captain, the command devolves upon the appointed non commissioned officer. In the event no non commissioned officer is present, command is assumed by the senior private, unless he defers to someone else.

3.       Civilians

a.       Civilians operating as agents of the Confederate secret service fall under the direct command of the signal officer and are available to be sent on assignments by that officer.

b.       Civilians within the signal detachment camp are subject to the orders of the signal detachment commander as to authenticity and deportment.

B. Position within the Army

1.       On the staff

a.       The signal detachment is considered to be part of the general staff.

b.       The signal officer attends staff meetings and reports to the commander or Chief of Staff.

c.        The signal detachment personnel receive orders only from their officers, or the commanding officer to whom they are assigned or his designee.

2.       In Camp

a.       The signal detachment is normally assigned camp space on the staff camping line or in the immediate area.

b.       The detachment is not normally assigned camp space in the infantry company areas.

c.        The detachment normally uses “A” tents or shelter halves (dog tents).

3.       On the March

a.       The position of the signal detachment in order of march is behind the commanding officer and the rest of the general staff, in front of the musicians, unless otherwise directed.

C. Personal Equipment

1.       Uniform

a.       Officers – Officers wear the uniform of the general staff or infantry of the appropriate grade.

b.       Privates – As privates were detailed from other branches of the service, they wear the uniform of the branch from which they came.

2.       Arms

a.       When armed the signal detachment may carry sidearms with appropriate leather equipment.

b.       When the occasion demands, the detachment can arm some members with muskets.

D. Signal Equipment

1.       Day signaling

a.       The detachment carries complete sets of flags and poles for day signaling.

                                                                                       i.      2’ x 2’, 4’ x 4’, 6’ x 6’ flags in colors of white, red and black.

                                                                                      ii.      Flagstaffs from 4’ to 16’ in increments of four feet.

                                                                                    iii.      Each signalist carries a notebook, pencils and copies of the current codes.

2.       Night signaling

a.       The detachment carries sets of signal torches and poles for night operations.

                                                                                       i.      At least two flying torches and two foot torches.

                                                                                      ii.      Fuel canteens with fuel and tools for operating torches.

                                                                                    iii.      Appropriate poles for torches.

                                                                                    iv.      Various lanterns and equipment for operating at night.

3.       General

a.       The detachment maintains all other necessary equipment such as: telescopes, binoculars, compasses (for site bearings), codes, ciphers, etc.

E. Training

To attaint the rank of private, recruits are required to be trained in and pass a test of the following skills.

1.       Signal Operations

a.       Operation and handling of signal flags and torches and use of hand signals.

b.       Encoding, decoding, and keeping appropriate records of the signal operation.

c.        Observing and reading incoming messages.

d.       Commanding and managing a signal party.

e.        Understanding and using ciphers as used by the signal and secret service.

f.        Observation, intelligence gathering and reporting.

2.       Infantry – the detachment currently uses Gillham’s manual, but can use Hardy’s

a.       Weapons

                                                                                       i.      Manual of arms for the rifled musket.

                                                                                      ii.      Maintenance and cleaning of weapons

                                                                                    iii.      Safety and handling of sidearms

b.       School of the Soldier

c.        School of the company (abbreviated)

3.       Civilians – To attain the rank of agent, recruits are required to be trained and pass a test in the following skills.

a.       Understanding of all signal operations.

b.       Ability to send and receive messages by flag, torch or hand signals.

c.        Compose, encode, and decode messages.

d.       Compose, encrypt, and decrypt messages with emphasis on the ciphers used by the signal and secret service.

e.        Observe and gather intelligence.

F. Field Operations

1.       Staff Work

a.       The signal officer reports to the General or the Chief of Staff.

b.       The signal officer attends all staff or planning meetings.

c.        The signal officer receives orders only from the General or his designee.

                                                                                       i.      The General outlines specific needs for communications.

                                                                                      ii.      Signal officer makes the necessary arrangements and assignments.

                                                                                    iii.      Signal officer suggests opportunities for communication or observation locations.

                                                                                    iv.      In the event there are no specific needs, the signal officer uses his judgment as to placement of the detachment.

d.       The signal officer may (with permission of the General) assign signalists to other units of the army when required.

e.        The signal officer normally assumes overall command of all signals of the army when our staff functions as army headquarters.

2.       Functioning on the field

a.       The signal officer normally remains with his party in the vicinity of the general wherever he is on the field.

                                                                                       i.      Due to the necessity of maintaining lines of sight, this is sometimes not possible, but the officer or his designee is always within reach of the commanding officer.

                                                                                      ii.      The headquarters signal party sends orders or questions from the commander and received replies or information from the remote parties.

b.       The other parties remain with their assigned commands or positions.

                                                                                       i.      The remote parties handle the communications for their commands.

                                                                                      ii.      The remote parties also send information to the signal officer to be evaluated and communicated to the command at his discretion.

c.        A signal party is usually made up of three people.

                                                                                       i.      Commander

1.       Directs the party

2.       Handles the book; composes, encodes, decodes, keeps records, times, etc.

                                                                                      ii.      Observer

1.       Reads incoming signals and calls aloud the numbers for recording.

2.       Always keep watch for signals from other parties.

3.       Signifies when other parties have answered signals for attention, etc.

                                                                                    iii.      Flagman

1.       Handles the flag or torch at the direction of the party chief.

d.       The signal detachment operates as an independent command and is not subject to orders or interference from the field officers, other than in accommodating their need for communication.

e.        The signal parties are always observing, gathering intelligence, and reporting to the signal officer or their commander.

3.       Function between Battles

a.       The signal detachment conducts reconnaissance and gathers information.

                                                                                       i.      Parties may be sent on missions of observation or communication.

                                                                                      ii.      Civilian or military agents may be used in espionage or intelligence work.

b.       Coordinates communication requirements with other signal groups.

c.        Communicates with outposts or union camps as needed.

d.       Trains, drills, and practices with members as needed.

e.        Conducts after action debriefing and prepares reports as necessary.

f.        Interacts with the public

                                                                                       i.      Conducts scheduled or unscheduled demonstrations.

                                                                                      ii.      Demonstrates flag, torch and code work

                                                                                    iii.      Explains signaling; codes, history, function, answers questions, etc.

                                                                                    iv.      Recruits new members.

4.       Reporting

a.       In camp

                                                                                       i.      The signal officer normally submits morning reports, etc.

                                                                                      ii.      After action reports submitted if time permits.

                                                                                    iii.      Signal officer reports verbally, if necessary.

b.       On the field

                                                                                       i.      The signal officer reports to the commanding officer

1.       All pertinent messages received.

2.       A distillation of observational or intelligence information received.

                                                                                      ii.      The signal officer uses his discretion as to what information is transmitted to the commanding officer; this is a delicate balance between being useful and overloading the commander with useless information.

                                                                                    iii.      The party chiefs report only to the headquarters signal officer or the officer to which they are assigned.

                                                                                    iv.      Signalists are not required (by regulation) to divulge the contents of communications to anyone but the addressee or the General in command of the area.

 

 

 


1st Battalion Light Artillery

Rules and Regulations

 

Mission Statement

 

The 1st Battalion Light Artillery, PACS reenactment and living history unit (“This Battalion”) is dedicated to the highest standards of reenacting, through which This Battalion will:

·         Honor those men who served during the War for Southern Independence.

·         Provide its members and the public with a more thorough and objective understanding of the life of a Confederate soldier, particularly as it relates to the artillery, during the War for Southern Independence.

 

This Battalion will continuously upgrade the quality of its impression through the research and study of literature and artifacts.

 

This Battalion will maintain the highest standards of safety, both on and off the field, thus ensuring the safety of both reenactors and spectators.

 

Structure and Command

 

This Battalion will have one Commanding Officer to be elected every two years. The Commanding Officer will appoint all other staff positions which may include, but will not be limited to, the following:

·         Adjutant – shall have command responsibility whenever the Commanding and Second Commanding Officers are predisposed from camp. The Adjutant will be responsible for the timely and accurate completion of morning reports. The adjutant will attend and document all meetings with the Commanding and/or Second Commanding Officer. The Adjutant will record all requisition requests and confirmation of receipts from the First Sergeant.

·         Chief Medical Officer – shall be responsible for the medical well being of the battalion.  The Chief Medical Officer should be someone from our battalion who has some type of medical experience, such as EMT, doctor, nurse, etc.  The Chief Medical Officer will report any medical issues to the battalion’s Adjutant, who will keep a permanent record for reference.

·         Chief Ordnance Officer /Safety Officer – shall be responsible for the overall safety of the battalion.  This will include, but will not be limited to, the inspection of all guns within the battalion and attendance at any safety meetings called by the event organizers and/or commanding officers.

·         First Sergeant – shall be responsible for calling the Battalion to assembly, as well as roll call, mail call, mess call, and surgeon’s call, etc.  The First Sergeant will handle all Quartermaster and Supply Officer duties.  In general, the First Sergeant is responsible for the overall well being of the battalion.

 

Membership

 

Unit in Good Standing – any unit that is current in the payment of its dues, has attended at least 2 battalion “maximum effort” events, maintains a membership of at least 6 combatants (16 years of age or greater), and abides by the standards and policies prescribed herein.

 

New Units – must be able to field at least 1 gun and 6 combatants, 16 years of age or greater.  Applying units shall be on a probationary status for one year.  After one year, a vote of confidence or denial of membership shall occur by Units in Good Standing.

 

 

Voting

 

Each Unit in Good Standing is entitled to vote.  Each Unit will have one vote per gun as registered with the Adjutant.  All results will be decided by a majority vote.  In the event of a tie, the Commanding Officer will make the final decision.

 

All issues requiring a vote will be made known via email to all units at least 1 month before the scheduled vote.  Issues requiring a vote:

·         Addition of new unit

·         Addition of sanctioned event to schedule

·         Removal of unit

·         Removal of sanctioned event from schedule

·         Election of officers

·         Creation of sanctioned event schedule

 

 

Annual Meeting

 

The annual meeting will be held before the end of February.  The current Commanding Officer will set the time and place for the meeting.  All proxies must be received by the Adjutant in writing no later than 3 days before the meeting.

 

This meeting will serve as the time for creation of the sanctioned event schedule as well as the election of officers.  The meeting will be brought to order by the current Commanding Officer.  The election of officers will be the first order of business.  The newly elected Commanding Officer will chair the remainder of the meeting.